COMMON WORK E-MAIL MISTAKES

 Mosta of us rely on e-mail as one of our primary communication tools. And given the numbers of messages we send and receive, we do it with remarkable success.

1. Sending before you mean to. Enter the recipient's e-mail address only when your e-mail is ready to be sent.

2. Forgetting the attachment. If your e-mail includes an attachment, upload the file to the e-mail before composing it. 

3. Expecting an instant response. Don't send an e-mail and show up at the recipient's desk 30 seconds later asking if they've received it. 

4. Forwarding useless e-mails. I've never seen a single e-mail forward at work that was beneficial. Whether it's a silly joke or a heartwarming charity, there's never a time to share an e-mail forward using your work e-mail.

5. Not reviewing all new messages before replying. When you return to the office after a week or more away, review all new e-mails before firing off responses.

6. Omitting recipients when you "reply all." Unless there's an important reason to omit someone, don't arbitrarily leave people off the response if they were included on the original message.

7. Including your e-mail signature again and again. Nor do you need to include it at the end of an e-mail you send to your long-time co-worker who sits six feet away.

8. Composing the note too quickly. Be respectful with your words and take pride in every communication.

9. Violating your company's e-mail policy. Many companies have aggressive spam filters in place that monitor "blue" language.

10. Failing to include basic greetings. Simple pleasantries do the trick. Say "hi" at the start of the message and "thanks" at the end. Be sure to use the recipient's name. Be polite yet brief with your courtesy.

11. E-mailing when you're angry.  Save the message as a draft and see if you still want to send it the next morning.

12. Underestimating the importance of the subject line. The subject line is your headline. Make it interesting, and you'll increase the odds of getting the recipient's attention. Our inboxes are cluttered; you need to be creative and direct to help the recipient cut through the noise. 

13. Using incorrect subject lines. Change the subject line if you're changing the topic of conversation. Better yet, start a new e-mail thread.

14. Sending the wrong attachment. If you double-check an attachment immediately before sending and decide that you need to make changes, don't forget to update the source file.

15. Not putting an e-mail in context. Even if you were talking to someone an hour ago about something, remind them in the e-mail why you're writing. 

16. Using BCC too often. Use BCC (blind carbon copy) sparingly. Even though it's supposed to be a secret, it rarely is. 

17. Relying too much on e-mail. News flash! No one is sitting around staring at their inbox waiting for your e-mail. If something is urgent, use another means of communication.

18. Hitting "reply all" unintentionally. This is a biggie. And it's not just embarrassing; depending on what you wrote in that e-mail, it can ruin your relationship with a co-worker or even your boss. Take extra care whenever you respond so you don't hit this fatal button.

E-mail is an important means of communication that is used around the world, which enables us to communicate with others people who are far away, to send jobs.
But be sure that the information we send is correct.